Kai’s Email Template Library β€” 23 email templates for those ‘awkward’ client situations

Another hard-to-write client email, another late night in the office 😭

It happened again. Another:

  • Out-of-scope client request
  • Client you need to have a hard conversation with (or fire)
  • Hard-to-write business email you need to draft and send before the end of the day

Thankfully, it only takes ~30 minutes to write and send that ‘awkward’ email!

Unfortunately, it takes ~2-4 hours of procrastinating (and second-guessing) to get those ~30 minutes of email writing done 😬.

What happens next? You suck it up, take a deep breath, and eventually gets the email drafted, spell-checked, and sent 2 hours after quitting time.

Oh well, that’s just the way it is some days ☹️.

Does it have to be that hard to write an ‘awkward’ client email?

Do you, dear reader, need to consign yourself to a lifetime of:

  • Hard-to-write ‘awkward’ client emails? (that take so much time + energy to write and send)
  • Emails that keep the lights on past quitting time? (with you worrying about what to say and how best to say it)
  • Emails that keep you up late worrying about if you’ll get a reply? (and what to say if you do hear back)

There has to be a better way than spending hours dealing with those hard-to-write client emails.

What if it felt easy to get started writing that email?

What if instead of stressing about writing your email (from scratch!), you could use my ‘secret weapon’ to get started writing your reply?

Imagine this:

  • You receive an ‘awkward’ client email (and take a deep breath)
  • You open up your email template library and find the right template for your exact situation
  • You copy that template (and then customize your reply)
  • Once you get your email drafted, you spell-check it and click send

Altogether? Instead of spending hours stressing about the email, you can get a reply drafted and sent in just ~30 minutes (or less).

Presenting, Kai’s Email Template Library

Next time you need to write a reply to an ‘awkward’ client email, you can use my words β€” and this library of my 23 pre-written email templates.

Oftentimes, the hardest part of writing those β€˜awkward’ client emails is just getting started

With my Email Template Library, you’ll be able to easily get started on your reply with 23 ‘Kai Approved’ email templates.

All you need to do is copy, customize, and send.

Instead of needing to figure out what to say (and how to say it), you can:

  • Browse my 23 email templates
  • Pick the right template for your situation
  • Quickly draft, customize, and send your reply

You’re covered with an email template for 23+ different challenging client challenges

No matter if you need to:

  1. Fire a client
  2. Tell a client β€˜No’
  3. Ask for a testimonial
  4. Change a delivery date
  5. Politely decline a request
  6. Renegotiate an expectation
  7. Raise your rates (on an existing client)
  8. Follow-up on a proposal, quote, or invoice
  9. Deal with a prospect or lead meeting no-show

Or any of the 14 situations covered with a template in my Email Template Library, you’re set for success.

You can see a sample email template right here: πŸ’Œ How to politely decline a request.

Each email template included in the library features:

  • A rich-text template
  • An easy-to-copy plain text template
  • Tagging, so you can easily find other related templates for similar situations
  • Context about the email template, so you understand when + how to use the template

Plus, you’ll learn
how to write really good emails

I don’t want to just hand you a stack of templates and send you on your way β€” only for you to run into another ‘awkward’ client situation that has you stressed out, up late, and spinning your wheels.

I want to teach you
how to fish
how to write better emails

With your purchase, you’ll receive a copy of my brand new book Writing Really Good Emails along with my Really Good Email Checklist.

Each chapter of Writing Really Good Emails features actionable ‘do this, not that’ advice on how to write really good emails.

Inside, you’ll learn:

  • Chapter 1: How to write really good emails
  • Chapter 2: How to use email templates
  • Chapter 3: How to write ‘you’-focused emails
  • Chapter 4: How to get more replies to your emails
  • Chapter 5: How to write easy to read emails that get replies
  • Chapter 6: How to write a really good cold email
  • Chapter 7: “What subject lines should I use?”
  • Chapter 8: The Really Good Email Checklist

(You’ll get future product updates 100% free.)

“How much does this Email Template Library cost?”

You can purchase my Email Template Library for $95.

To order your copy of my Email Template Library (and all bonuses), tap the ‘Order on Gumroad’ button and then complete your purchase on Gumroad.

Once your purchase completes, you’ll be redirected to the Email Template Library β€” and you’ll receive an email from me with your access instructions.

“What email templates are included?”

With your purchase, you’ll receive the following email templates:

  1. The Magic Email πŸͺ„
  2. How to fire a client
  3. Your follow-up template
  4. How to respond to β€˜Scope Creep’
  5. How to ask for a text testimonial
  6. How to politely decline a request
  7. How to ask for a video testimonial
  8. How to say β€˜nope’ to a price haggle
  9. Your new Out-of-Office auto-responder
  10. How to raise your rates on an existing client
  11. How to follow-up with a lead that’s gone cold
  12. How to renegotiate a project/delivery timeline
  13. How to ask a single market research question
  14. How to ask to be on a podcast as a guest expert
  15. How to handle a stalled conversation with a lead
  16. How to turn a request for a free call into a paid call
  17. How to have a β€˜straight talk’ conversation with a client
  18. How to introduce yourself to a meet-up/event organizer
  19. How to schedule a market research call with a past client
  20. What to say when a prospect misses a scheduled meeting
  21. How to let past clients know that you have unexpected availability
  22. How to ask follow-up questions before delivering a quote or proposal
  23. How to email a prospect and pitch a β€˜beta’ version of a service for a discount

Each email template included in the library features:

  • A rich-text template
  • An easy-to-copy plain text template
  • Tagging, so you can easily find other related templates for similar situations
  • Context about the email template, so you understand when + how to use the template

You can see a sample email template right here: πŸ’Œ How to politely decline a request.

To order your copy of my Email Template Library (and all bonuses), tap the ‘Order on Gumroad’ button and then complete your purchase on Gumroad.

Once your purchase completes, you’ll be redirected to the Email Template Library β€” and you’ll receive an email from me with your access instructions.

(You’ll get future product updates 100% free.)

Frequently Asked Questions

Q: β€œWhat feedback do buyers have to share?”

Here’s what a recent buyer β€” Chris O’Brien β€” shared with me after he purchased my Email Template Library.

View this image here at a larger size

Q: β€œWhat if I’m not happy with my purchase?”

You’re protected by my ‘Smile on Your Face’ guarantee. I want you to be happy with your purchase. If there’s anything wrong, I want to know. Because all the email templates are immediately available for downloadable after purchase, refunds are not offered.

Q: “Can I see a sample email template?”

You can see a sample email template right here: πŸ’Œ How to politely decline a request.

Q: “What’s unique about your Email Template Library?”

First, my Email Template Library is based on my personal + professional experience as a business owner, independent consultant, and service provider over the last 10+ years.

I wrote my Email Template Library to be a high-quality, high-value product with premium email templates to help you write those ‘awkward’ client emails.

The templates I’ve included are based off of the exact same ones I use in my own business and in my own communication. These are battle-tested templates, built off of my hard-won knowledge and personal experience.

When you purchase, you’ll get access to a private homepage in Notion to access the Email Template Library. You can:

  • Bookmark the homepage for future easy access to the templates, book, and resources
  • Duplicate the templates, book, and resources into your personal + private Notion space

Q: “Are your email templates a magic bullet?”

Nothing is a magic bullet (except for eating more green veggies).

Using pre-written email templates will make it easier for you to get started when writing those ‘awkward’ emails.

Instead of spending time agonizing over what to say (and how to say it), you can get started quickly with a template that you can customize for your exact situation.

However, you still need to do the work of copying the template, customizing it, and sending the final email.

Q: “Who is this Email Template Library right for?”

My Email Template Library is best for experienced freelancers and business owners.

  • Experienced Freelancers (3+ years in business). If you’ve been in business as a freelancer for 3+ years, you’re most likely in a position where you’d benefit from this Email Template Library.
  • Independent Consultants. If you’re selling insights, strategy, and services as an Independent Consultant, my Email Template Library is the perfect resource for you as you tackle new challenges.
  • Professional Service Providers. If you’re selling services (e.g., lawyer, accountant), you’ll benefit from the email templates included in my Email Template Library. You’ll be able to use the new-to-you email templates as you encounter new client challenges (or ‘awkward’ situations).

Q: “I’m just starting out, is this right for me?”

Purchasing my Email Template Library is a great way to start to build a collection of high-value, high-impact email templates. You can buy my Template Library today and use it in the future.

But many of these templates were written for more advanced freelancing and consulting challenges.

If you’re just starting out, you might not yet be running into situations where you, for example, need to fire a clients, onboard clients, or renegotiate project scopes, some of the templates might not yet apply for you and your business.

Q: “What happens after I buy?”

Once you purchase, you’ll receive an email from me (Kai Davis) with your access instructions.

The subject line of that email will be [KD 🌟] Access Instructions for Email Template Library

Inside that email, you’ll find instructions on how to access the templates, book, and resources included with your purchase. You’ll get access to a private homepage in Notion where you can:

  • Bookmark the homepage for future easy access to the templates, book, and resources
  • Duplicate the templates, book, and resources into your personal + private Notion space

Order Email Template Library today (and make writing those ‘awkward’ client emails just a bit easier)

You can purchase my Email Template Library for $95.

To order your copy of my Email Template Library (and all bonuses), tap the ‘Order on Gumroad’ button and then complete your purchase on Gumroad.

Once your purchase completes, you’ll be redirected to the Email Template Library β€” and you’ll receive an email from me with your access instructions.

With your order, you’ll receive:

  • The complete Email Template Library (and all 23 email templates). Get an actionable starting point (and ‘Kai Approved’ email template) for those ‘awkward’ client emails.
  • My book Writing Really Good Emails. You’ll learn how to write really good emails that people want to reply to and how to customize and use pre-written email templates.
  • The Really Good Emails Checklist. Inside the checklist, you’ll learn the 10 critical items to look for in your emails before you tap ‘send.’

(You’ll get future product updates 100% free.)

Excelsior!

Kai Davis


p.s., Not yet ready to buy the Email Template Library?

If you’d like, you can get started with my book Writing Really Good Emails.

Writing Really Good Emails is $25. Reading Writing Really Good Emails will help you understand how write better emails that get more replies from clients, leads, and colleagues.

p.p.s., Get my complete Email Template Library and all 23 pre-written email templates.

You get everything for just $95.

Order your copy of my Email Template Library on Gumroad right here: πŸ‘‡

(You’ll get future product updates 100% free.)

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