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How do you start your workday?

After a decade in the consulting mines, I’ve found that, for me, the best way to start work is to have a standard process to follow.

Here’s my Start of Business Day Procedure. There are many like it. This one is mine.

🚰 Get a glass and fill it with lemon water

Stay hydrated.

🧼 Clean your workspace for 5 minutes

Take any lost dishes, glasses, or loose pieces of paper and bring them to their homes.

💡 Adjust office lighting

Open the blinds. Turn on the light.

🖥️ Turn on the computer

A necessary step.

🎵 Start Focus At Will

Focus At Will is a quick and easy source of music to help me focus. I’ve been a customer for 4+ years now (https://www.focusatwill.com/).

⏲️ Start Noko

Noko (nokotime.com) is an excellent time tracking app. I use Noko daily and recommend it.

⏲️ Start a new “business admin” project timer in Noko

Start of day stuff? It has a project, so I know how much time I’m spending on it.

Your friend Kai hates hourly billing, but he loves knowing how much time it took to do that thing.

📂 Open Results.md and update the day

On the advice of the excellent Eric Davis (no relation) of Little Stream Software (https://littlestreamsoftware.com), I keep a text file with a running list of everything I complete in a day. Big, small, and everything in-between!

📕 Open Today’s Daily Journal in Notion

I keep a daily journal for life and business.

I keep my journal (and my projects, actions, and notes) in Notion, an all-in-one workspace that helps me write, plan, collaborate, and get organized.

https://notion.so, if you want to check Notion out. It’s awesome.

https://kaidavis.com/loves/notion, if you want to check Notion out and get $10 in credit (and I’ll get $5 in credit).

📂 Open my BattleBoard

I keep my actions and tasks in what I affectionately call my BattleBoard (https://kaidavis.com/battleboard/).

My BattleBoard is a Kanban Board in Notion, through Trello works quite well.

Here’s what a pair of cards (Actions) looks like:

Battleboard Peek
Battleboard Peek

🆓 Start Freedom

The internet is a very distracting place. Freedom (https://freedom.to) frees me from this distraction.

  • You enter in the sites you want to block (e.g., Facebook, Reddit, Google News, Slack)
  • You schedule a recurring time for Freedom to run and block these distracting sites (e.g., 7 am – 6 pm)
  • You are now free

Go and celebrate.

⏰ Start Timebar

Timebar is a small, focused app that stays out of your way and makes sure you don’t lose track of time.

I use Timebar to track my pomodoros/work sprints during the work day.

Timebar turns your entire menubar into a subtle progress bar that slowly slides away.

Check Timebar out here: https://www.macupdate.com/app/mac/47506/timebar.

✍️ Open Ulysses

I write my letters and #content in Ulysses, a fantastic writing app that’s markdown compatible (https://ulysses.app/).

✍️ Write The Daily Letter for 25 minutes

I swap Noko over to the “Daily Letter” project, I set Timebar for a 25-minute sprint, and then I get to work.

Now it’s time for you to get to work, my friend.



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